Regal Meetings & Events

Logo Regal Meetings and Events

Privacy Policy

Introduction

Regal Meetings & Events (“Regal,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, store, and share your information when you visit our website [www.regalmeetings.com] (“Site”), communicate with us, or use any of our services, including event planning, travel logistics, on-site management, and corporate event consulting.

By using our services or accessing our Site, you agree to the practices described in this policy.

1. Information We Collect

We may collect a variety of information, both personal and non-personal, depending on how you interact with Regal

A. Personal Information

This includes any information that can be used to identify you, such as:

  • Full name, job title, and company name
  • Email address and phone number
  • Mailing and billing address
  • Preferences for travel, accommodations, dining, or accessibility
  • Payment or billing details (as needed for invoicing or registration)

B. Non-Personal Information

This includes general usage data we gather through your device or browser, such as:

  • IP address, device type, and browser version
  • Pages viewed, time spent on each page
  • Referring URLs and site navigation behavior
  • Anonymous identifiers (cookies, tracking pixels, beacons)

2. How We Collect Information

We collect information in several ways:

  • Directly from you: via our website forms, email inquiries, event registrations, and proposal requests
  • From third-party integrations: social media interactions, ad platforms, or lead-generation tools
  • Automatically: via cookies, tracking pixels, Google Analytics, and similar technologies

We may also receive information through referrals, partner networks, or vendor data exchanges with your consent.

3. How We Use Your Information

Regal uses the information we collect for the following business purposes:

  • To plan and execute meetings and events efficiently
  • To manage registration, travel, lodging, and on-site logistics
  • To deliver customized and seamless client experiences
  • To manage billing, invoicing, and contracts
  • To communicate important updates, changes, or opportunities
  • To analyze event trends, feedback, and improve service delivery
  • To comply with legal, regulatory, or insurance obligations

4. Sharing of Information

We share your information only when necessary to deliver our services or fulfill legal requirements.

Your information may be shared:

  • With trusted vendors like hotels, venues, transportation, and catering providers
  • With contracted event staff or Regal partners assigned to your program
  • With payment processors, CRM software, or cloud service platforms
  • When required by law or court orders

We ensure all third-party partners are contractually required to protect your information and limit its use.

5. Cookies and Tracking Technologies

Our Site uses tracking tools to enhance functionality, gather usage analytics, and personalize your experience.

These include:

  • Session cookies to manage website features
  • Google Analytics to track user behavior and site performance
  • Embedded pixels in emails or digital ads

You may manage your cookie preferences via your browser settings. Disabling cookies may affect your site experience.

6. Data Retention

We retain data only as long as necessary for:

  • Delivering contracted services
  • Complying with laws or audit requirements
  • Providing ongoing client support
  • Improving our services through data analysis

When no longer needed, data is securely deleted or anonymized.

7. Data Security

We take privacy and data security seriously. Regal uses administrative, physical, and digital safeguards to protect your information from unauthorized access, alteration, disclosure, or destruction.

Examples include:

  • Encrypted storage of sensitive information
  • Password-protected platforms and two-factor authentication
  • Employee access restrictions based on roles

Despite best efforts, no internet system is 100% secure. Please notify us immediately if you suspect unauthorized access.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

  • Access the personal data we hold about you
  • Request corrections or updates to inaccurate data
  • Request deletion of your personal information
  • Restrict or object to how your data is used
  • Withdraw consent at any time

To submit a request, please email us at privacy@regalmeetings.com. We will verify identity before processing.

9. Children’s Privacy

Our website and services are designed for business use and are not intended for individuals under the age of 16. We do not knowingly collect personal information from minors. If such data is discovered, it will be deleted immediately.

10. International Users

If you are accessing our Site from outside the United States, be aware that your information will be processed and stored in the U.S. By using our services, you consent to this data transfer and agree to abide by applicable U.S. data protection laws.

11. Do Not Track

Some browsers offer “Do Not Track” settings. Regal currently does not respond to such signals, but you can adjust privacy settings through your browser directly.

12. Changes to This Policy

We reserve the right to update this Privacy Policy. Any changes will be posted on this page with a new “Effective Date.” You are encouraged to review it periodically. Continued use of the Site implies agreement with any updates.

13. Contact Us

If you have any questions or requests regarding this Privacy Policy or your personal data, please contact us:

Regal Meetings & Events

  • privacy@regalmeetings.com
  • 855.REGALME​